ProducifyX recruits for growing businesses. We gave their team one platform that screens every applicant, keeps every client in the loop and handles the follow-up on its own — saving each person 5–8 hours a week and letting the team focus on growing the business.
The Outcome
The busywork that used to fill the team's week now runs on its own. Applicants are screened before anyone opens them, clients see their own progress without asking, and every follow-up goes out on time.
5–8hrs
Back every week for each employee, per the ProducifyX team
6mos
From first workshop to the team running on it
1
Login for the team and every client
24/7
Screening and follow-up, nights and weekends included
The Challenge
ProducifyX runs recruiting for small and mid-sized businesses: they write the job, run the ads, screen every applicant and hand each client a shortlist worth interviewing. Done well, it is a lot of small, repeated work across a lot of clients at once.
That work was spread across separate tools and spreadsheets that didn't talk to each other. Every new applicant meant copying the same details from one place to another, every client update meant someone writing an email, and the real state of each search lived in people's heads.
The team was spending hours a week moving information around instead of recruiting — and clients had no window into their own searches without asking.
Where the hours went
How We Delivered
We sat with recruiters and client success and walked through every step, from an applicant landing to a signed placement, to find where the hours actually went.
We built the platform in weekly releases, putting each piece in front of the team as it landed so it fit how they already worked rather than the other way round.
Six months in, the team had moved their day-to-day onto the platform and clients had their own logins — with us on hand to smooth out the first weeks.
We still run it. As ProducifyX takes on new clients and new services, the platform gets new features most weeks — and we fix problems before the team notices them.
The Platform
Ten parts of a staffing agency's day, built as one product. Every screen below is the real thing, running on demo data.
01 / 10
Recruiters see every role for every client on one board, with the strongest candidates easy to spot. Nothing gets lost between steps, and anyone on the team can pick up where someone else left off.
02 / 10
Every resume is read and scored against the role the moment it arrives. Recruiters open a candidate to a plain-English summary of their strengths, their gaps and a recommendation — so they spend their time on the people worth calling.
03 / 10
Candidates record their first interview on their phone, whenever suits them. The team reviews answers in minutes instead of chasing calendars, and the wrong fits are filtered out before anyone spends time on them.
04 / 10
New applicants hear back within a minute, get their interview link, and get a nudge if they stall — then strong candidates are handed straight to the client. The team designs these steps themselves, and the platform runs them day and night.
05 / 10
Every client logs in to their own search: the candidates waiting on them, one-click approvals, their reports, their documents and a direct line to the team — so they can see where things stand without having to ask.
06 / 10
Client chats, team messages and candidate texts all live alongside the work they're about. Anyone can see what was said and when, so nothing depends on one person's inbox.
07 / 10
Agreements go out and come back signed without leaving the platform. Clients sign in their browser, reminders go out on their own, and every signed copy is filed against the right account.
08 / 10
Clients draw the exact areas they want to hire from — a radius around a site, or a hand-drawn commuter zone — so ads and candidates stay local to where the job actually is.
09 / 10
Every client gets their own careers page and a mobile-friendly application, so candidates can apply from their phone in about a minute, wherever they see the job.
10 / 10
Reporting, scheduling, tasks and accounts — the everyday work, in the same place as everything else.
ReportsMonthly reporting without the spreadsheet
SchedulingClient calls and interviews on one calendar
TasksEvery to-do tied to a client or candidate
ClientsEvery account's health at a glance
Clients log in to ProducifyX Connect, not to a tool with someone else's name on it. It carries ProducifyX's mark and colours throughout, so the portal reads as part of what ProducifyX sells — and adds to the value of their service.
The Results
5–8 hours a week per person that used to go on copying, chasing and updating now goes into recruiting.
New applicants hear back within minutes, so good candidates don't go cold waiting.
Approvals, reports and documents are in the client's own portal, so updates don't wait on an email.
Reminders, follow-ups and next steps go out on schedule, whoever is in the office.
Applicants, clients, interviews, contracts and messages live together instead of in separate tools.
A new client is set up in the same platform the team already knows, so taking on more work doesn't mean more chaos.
Watch George's testimonial
“Isaac came in, mapped out our workflows, and built us a custom platform that handles what used to take hours. Our team can actually focus on growing the business instead of putting out fires.”
What Changed
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